Job costs that do not tie back to the books
Costs get coded to the wrong job or dropped into overhead, so the job cost report looks clean and is quietly wrong. Every bid built on those numbers inherits the error.
Industries, Construction
The work is on site. The office shouldn't hold it up.
For construction and trades businesses, the back office runs on one person's memory and a stack of spreadsheets. We take the job costing, billing, payroll, and paperwork, so the crew keeps building and the numbers stay straight.
Where the time goes
Profit fade you find out about too late
Costs happen on site today and reach the accounting system weeks later. By the time the overrun is visible the job is nearly done and there's nothing left to fix it with.
A WIP schedule that surprises your bonding company
Over and under billings are the first thing a surety looks at. Built on shaky job cost data, that schedule misstates where you actually stand, and you find out during a renewal or a bid.
Billing is slow, so cash is late
Progress billing, retainage, and pay applications take too long to assemble, and a rejected application pushes payment into the next monthly cycle. The money arrives well behind the work.
Payroll is its own project
Multiple rates, job costing, certified and prevailing wage jobs, union fringes across locals, and crews crossing state lines in a single week. Every pay run is a puzzle, and the penalties for getting it wrong are real.
Paperwork that only matters when it is missing
Lien waivers, insurance certificates, and subcontractor documents slip until someone needs them urgently, and lien deadlines don't forgive a day.
What we run for you
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Job costed bookkeeping that actually ties out
Costs coded to the job at entry and reconciled to the general ledger, so the job report and the financials agree and you know which work is making money while it's still running.
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WIP and reporting your surety trusts
Work in progress schedules prepared on a real cycle, with over and under billings visible early, so the conversation with a bonder or lender holds no surprises.
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Billing that goes out on time
Progress billing, retainage tracking, and pay applications prepared and submitted on schedule and to the format the general contractor wants, so cash stops lagging the build.
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Payroll built for the trades
Multiple rates, job costing, certified payroll, union fringe reporting, and multi state withholding handled, so pay runs just happen. You keep the signature and the accountability.
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The paperwork, current
AP and AR, lien waiver tracking in both directions, insurance certificate chasing, and subcontractor compliance kept up to date before anyone asks.
We already know your stack
Construction accounting is its own discipline, and most of the trouble we find is a good system set up badly then worked around for years. Our team already works in these platforms, so we come in, fix the setup, bring it to how the industry runs it, and then staff it continuously rather than learning on your jobs.
- Construction accounting and ERP Job cost structure, cost codes, and the general ledger connected properly, so job reporting and financial reporting stop disagreeing.
- Project management platforms Change orders, RFIs, and commitments kept in step with the accounting side, so approved scope actually reaches an invoice.
- Field service management For the trades, dispatch and work orders tied through to invoicing and job cost, so service work is priced on what it really consumed.
- Certified payroll and prevailing wage Weekly reporting prepared in the format the awarding agency or general contractor requires, with classifications and fringes right the first time.
- Lien waiver and insurance compliance Waivers tracked up and down the chain and certificates chased before they expire, so a lapse never blocks a payment.
- Time tracking Field hours captured against the right job and cost code, because job costing is only as good as what the crew clocked into.
What changes
- Job numbers you can bid from, not guess from.
- Bills that go out on time, so cash keeps up with the work.
- A WIP schedule ready before your bonder asks for it.
- Pay runs that happen without a fight, even on prevailing wage jobs.
- Paperwork that's ready before anyone needs it.
- An office that keeps running when your bookkeeper is out.
What owners ask about construction and trades
Do you work on site?
No. The work we take is the office work, and it happens remotely inside your own systems. Nobody from us is on your job site or in your yard. Your crews, your project managers and your supers stay yours. What we take is what piles up behind them: the job cost coding, the progress billing, the payroll run, the lien waivers and the compliance paperwork. We do meet you in person when it makes sense, but the work itself is done in your systems rather than at your desk.
Do you replace my bookkeeper?
Either. If you have someone, we take what they never get to: the job cost coding that falls behind, the billing that goes out late, the WIP schedule nobody has time to build. They keep the relationships and the judgment calls. If they have left, we take the whole office. Either way you get a written list of every task we own, one named person who answers for it, and an office that keeps running when somebody is out.
Can you handle certified payroll and prevailing wage?
Yes. Certified payroll reports, fringe calculations and the wage determinations that go with them, filed on the schedule the job requires. If a job carries a requirement we haven't run before, we tell you before we take it rather than finding out at the first submission.
What about lien waivers and insurance certificates?
We track them both directions: the waivers you owe, and the ones your subs owe you, alongside the certificates that have to be current before anyone sets foot on the job. The point is that the paperwork is ready before it matters, instead of being hunted down in the week a payment is held.
What happens in the first thirty days?
Day one, the agreement is signed and access is set up. In the first week we tie your job costs back to the books, pull your WIP and your unbilled work, and hand you a one page picture of where the numbers actually stand. Weeks two to four we take the billing cycle and the payroll run, writing the procedure for each as we go. At thirty days you see where you started next to where you are, and decide what we take next.
What will you never do?
We don't bid your work and we don't decide percentage complete. Those are yours, and your CPA signs off on what goes to the bonding company. We don't approve a change order or release a payment on your behalf. What we give you is numbers you can bid from and a WIP schedule that ties out. The decisions stay where they are.
Want the office off your desk?
Book a call and we'll look at your jobs, billing, and payroll, and where we would start.
Book a call
Or write to hello@pptcgroup.com
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We reply within one business day with a written list of what we'd fix.
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