Bookkeeping, payables and receivables, payroll, tax, and the reporting built on them. Accurate, current, and defensible, so your decisions hold and so does an audit.
See the servicesYour account manager
One accountable team keeps the books current and every filing ahead of its date.
Every decision, loan and audit stands on the numbers. We keep them accurate, current and defensible: reconciled books, money in and out on schedule, payroll run, filings ahead of their dates, and reporting you can act on.
This is the sequence, in order. Nothing in it is unusual. What is unusual is that it happens on a date rather than when somebody gets to it.
Transactions arrive through your bank, card and processor feeds rather than being typed in. They're categorized against rules built for your business, so our people spend their time on the judgment calls instead of on data entry. By the time the month is over, most of the month is already done.
Automated matching clears the routine lines first, which leaves a short exception list a person actually reviews. What doesn't agree gets run down while it's still recent: timing differences, entry errors, duplicates, and charges nobody recognizes. Anything unexplained comes to you in the week it happened, when a dispute is still possible.
Bills are processed within a business day and scheduled against your terms and your cash position, rather than paid the moment they arrive. Invoices go out as work completes, and the overdue list is worked on a set cadence. Whoever handles this quietly controls how accurate the reporting is, which is why it isn't left to whoever has a spare hour.
Hours flow from your time system straight into the pay run instead of being retyped from timesheets, which is where most payroll errors actually start. Deductions, benefits and garnishments are handled as part of the run, and the filings and records behind it go with it.
The trial balance is reviewed before close, so errors surface while they're still small. Where you have controller support, the close is reviewed again before it reaches you, which means the numbers you decide on have already had a senior pair of eyes on them.
Profit and loss, balance sheet, cash flow and statement of equity, in a form a lender, a board or a buyer will accept without sending it back. Actuals are compared against budget, so a variance is something you notice while you can still act on it.
Sales and use tax filed on each jurisdiction its own calendar, with thresholds checked against your actual sales as they come in. You find out you crossed a state line in time to register, rather than during an audit.
Every reconciliation produces a report per account and per period. Records stay organized and defensible year round, so tax preparation starts from finished books instead of a three month reconstruction, and a notice is answered with paperwork that's already in order.
Three things we put in writing before we take over the numbers.
The problemMonths behind, nothing reconciled, and every number a guess until someone digs.
What changesBrought current, then kept current: reconciled on a set cycle, backlog cleared, every line matched.
Explore bookkeepingThe problemInvoices go out late, bills surprise you, and nobody works the overdue list.
What changesInvoicing, collections and payments run on a schedule, with cash flow protected and every expense coded.
Explore receivablesThe problemDue Friday, again, with filings and records hanging off it that can't slip.
What changesRun on schedule with the filings, deductions and records handled behind it.
Explore payrollThe problemDeadlines in every state you touch, and finding out late is the expensive way.
What changesRegistered where you need to be, filed before the date, records kept defensible year round.
Explore tax and filingsThe problemThe numbers arrive a month old, and decisions get made on feel instead.
What changesStatements on a set schedule, a live dashboard, and senior review when a call needs judgment.
Explore reportingThe month keeps its shape, and nothing arrives as a surprise.
The close runs on a checklist, lands the same way every month, and the pack arrives without you asking.
Filings go out ahead of their dates, and the records behind them stay defensible year round.
Statements on schedule and a live dashboard, built on books that are actually reconciled.
Your account manager answers for the whole function, with senior review when a call needs judgment.
We haven't met a backlog we couldn't rebuild. Several years is normal. What matters more than the length is whether source records still exist, and bank and card history almost always does.
You give us read only access to your bank feeds and accounting platform, and we handle the rest. We reconcile on a weekly cycle, categorize as we go, and deliver a full close each month. You stay out of the day to day and still see the numbers whenever you want.
Weekly for operating accounts, monthly at minimum for everything else. Quarterly is how a small error becomes a year end problem.
Yes, if you want us to. We work under your business name and agree the tone with you first. These are your relationships and we treat them that way.
Not unless you choose to set it up that way. The standard arrangement is that we prepare the payment run and you approve and release it. Preparing and approving sit with different people on purpose, and that separation is worth keeping.
We work in the major cloud payroll platforms and fit into the one you already run wherever we can. Where there's a real reason to move, we say so and we handle the migration.
It's the point where selling into a state creates a tax obligation there, even with no office or staff in it. Most states set that line at a revenue figure, commonly $100,000 of sales into that state in a year, and several have now dropped their separate transaction count tests. Cross it and you're expected to register and file.
A short call is the easiest next step. No pitch, just whether we're a fit for your back office.
Or write to hello@pptcgroup.com
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